ACCOUNTS PAYABLE ADMINISTRATOR (HYBRID)

About us
Are you ready to move distribution forward?

Solutions 2 GO is a premier global distributor of video game products. With operations reaching 19 countries in North, Central and South America, and partnerships that further extend to Europe, Africa, Australia and Asia, Solutions 2 GO represents all publishers in the Canadian market, offers coast-to-coast distribution in the USA and is the exclusive distribution partner for Sony PlayStation in Latin America. Our leadership, processes and partnerships have earned us a reputation as the premier provider of flexible, dynamic distribution solutions for publishers, manufacturers and retailers around the world. At Solutions 2 GO, we are moving distribution forward. If you are an achiever who is relentless in ensuring that we achieve business results and create a great company culture while doing it, then we’re looking for you!

The S2G team is growing! We are seeking an Accounts Payable Administrator for our Canadian Finance team!

Scope:
This role is responsible for providing financial, administrative and clerical services which includes performing the day-to-day processing of accounts payable transactions to ensure that the Company’s finances are maintained in a correct, complete and up-to-date manner.

Duties & Responsibilities:
Accounts Payable – Inventory:
  • Match receiving paperwork, process invoices and generate weekly payments for key Major Vendor accounts.
  • Maintain and administer the activity of major vendor accounts ensuring that invoices are processed and paid when due.
  • Responsible for administrating miscellaneous vendor billings and monthly vendor allowances.
  • Investigate and resolve discrepancies and inquiries between vendor invoices, purchase orders and/or the receiving documents.
  • Correspond with vendors and the purchasing department as required.
  • Prepare payment templates and notify vendors of the payment details for wire payments.
  • Ensure all open credits are applied before issuing vendor payments.
  • Process CIA payments by matching PO and vendor CIA pro forma invoice.
  • Review Received/Not Invoiced Purchasing Report to properly account for in-transit inventory.
  • File Accounts Payables documents in an accurate and systematic fashion.
  • Reconcile assigned vendor accounts on a timely basis.
Accounts Payable – Non-inventory:
  • Process and generate (bi-)weekly payments for non-inventory vendors as required.
  • Co-ordinate with foreign sales offices for document entry, communication & approvals as per process.
  • Investigate and resolve discrepancies and inquiries both internally and externally.
  • Correspond with vendors as required.
  • Prepare payment templates and notify vendors of the payment details for wire payments.
  • Ensure all open credits are applied before issuing vendor payments.
  • Generate all AP cycle for some of the legal entities.
  • Receive and process funds request according to vendor’s statements.
  • Update the control log of logistics fund requests.
  • Receive the non-inventory purchase orders from Sales for coding and file approved versions.
  • File all the paperwork according to each country process.
Accounts Payable – Other:
  • Process ad hoc requests by Management as required.
  • Assist in other General Accounting areas as necessary.
  • Provide AR administrative support assistance, whenever possible, to complete the Daily Deposit processing.
  • Provide General Ledger support assistance, whenever possible.
  • Be cross-trained on both inventory & non-inventory A/P to provide coverage
Skills & Qualifications:
  • 4+ years of experience in Accounts Payable.
  • Degree or diploma in Business with a major in Accounting is considered an asset.
  • Experience working with US companies is desired.
  • Solid understanding of the entire Purchases, Payables, Payments cycle and its interrelationship with logistics.
  • Basic accounting skills and knowledge of, including but not limited to, reconciliations and analysis.
  • Strong communication skills (both verbal and written), with an ability to sort through ambiguity and promptly resolve deductions related issues.
  • High level of accuracy and very detail oriented.
  • Strong organizational skills with the ability to meet tight deadlines and handle stressful situations.
  • Good customer service skills.
  • Proficiency in Microsoft Word and intermediate to advanced application of Excel.
  • Knowledge of Great Plains 2013/2015 is an asset.
  • Ability to interact professionally with all levels of business personnel and build strong working relationships.
  • Ability to work as a team player as well as independently.

The successful candidate will receive a conditional offer which will be contingent upon a successful background clearance obtained through our contracted third-party vendor. The standard clearance requirements depend on the position and may include some or all of the following: criminal or credit clearance, employment verification, education verification, and driver’s abstract review. If you have any questions along the way, please do not hesitate to ask.

Solutions 2 GO Inc. is committed to creating a diverse and inclusive workforce. For individuals requiring accommodations or support throughout the recruitment process please contact the HR team at hr@solutions2go.ca.

For more information on Solutions 2 GO Inc., please visit About Us.

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